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Transcripts and Duplicate Diplomas


Transcripts are a comprehensive record of a student's academic progress, including transferred undergraduate-level courses, credit earned by exam and degrees awarded. Official transcripts include the university seal and the signature of the Registrar.

Since transcripts contain confidential information, they are released in accordance with the Family Educational Rights and Privacy Act of 1974 (FERPA). As such, they can only be released with the student's written authorization and signature. 

Note: transcript and duplicate diploma requests are not issued when students have financial holds, parking fines, library holds or incomplete files. 

How to Order Transcripts

Same Day Transcripts

A same day PDF version of transcripts is available through the National Student Clearinghouse if the student attended after 1994. There is a $5 fee per transcript ordered. 

Mailed Transcripts

Currently enrolled and former students who were admitted in 1995 or later may order official transcripts through the National Student Clearinghouse . There is a $5 fee per transcript ordered. Students who attended or completed their degree before 1994 should email registrar@ollusa.edu for further instructions. 

Students may also request the following special services when requesting transcripts:

  • Issued to Student in Sealed Envelope - transcript will be stamped "issued to student in a sealed envelope" and is placed in an envelope with a seal across the back flap. If the student opens the envelope, the transcript may be rendered invalid for many purposes. 
  • Hold for Grade or Degree Posting - transcript will be held until the grades for the current semester or the degree earned has been recorded. Transcripts with current semester grades are usually mailed within one week of the last day of finals; transcripts with degrees are usually mailed one to two weeks after the graduation date.

How to Order a Duplicate Diploma

Duplicate Diplomas can be ordered through the Registrar's Office Marketplace website . There is a $50 fee per diploma ordered. 

  • Duplicate Diploma orders are processed within 1-2 weeks from the date that the request was received. Delays may occur during peak periods such as graduation or at the beginning or end of the term.
  • Please fill out an individual order request per diploma if you are requesting diplomas for each degree obtained (i.e. Bachelor of Arts and Master of Arts).
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