Advising Terms Explained

Advisor: Academic counselor or faculty member that helps shape your academic growth. 

Academic Load:
Minimum of 12 semester hours (4, 3-Credit Classes) is required for full time status in Fall and spring semesters.

Add/Drop: Done when your course schedule is changed after completion of registration.  Forms can be found in the Registrar’s office or with your academic counselor.  There are deadlines for these processes and cannot be done year round.

Academic Progress: In order to be in good standing a student must maintain a minimum institutional grade point average of 2.0.  If the minimum level is not maintained, the student is placed on Academic Probation for the next 12 semester hours they take.  This probation status may result in loss in financial aid.  Students must consult with the financial aid office.   If the student has two semesters in a row below 2.0 GPA, the student’s academic status changes from academic probation to the status of Enforced Scholastic Withdrawal (ESW).

Advanced Hours: Courses numbered 3000 and up are classified as advanced level.   Depending on the requirements in a student’s major you may take between 18-24 hours of advanced course work.

Blackboard/Lake on Line: This is an online teaching tool that many professors use to supplement their instruction.  Information such as class documents and quizzes may be posted on Blackboard, and you can also submit assignments electronically.  You can send emails to your professor and classmates through blackboard.

Classification:
Students are classified by the number of hours completed:
0-29: Freshman; 30-59: Sophomore
60-89: Junior; 90-120 or above: Senior

CLEP: College-Level Examination Program Tests:  Subject level examinations are given in the assessment center.  A student needs to contact the assessment center to discuss different exams and satisfactory credit.

Course Number:   Each course offered at OLLU is assigned a four digit number.  The course number provides students with valuable information about the course:
v  The first digit indicates the level of the course; thus:

  • 0 pre-college
  • 1 freshman (lower-level courses)
  • 2 sophomore (lower-level courses)
  • 3, 4, 5 advanced (upper-level courses)
  • 6, 7, 8 master's
  • 9 doctoral

v  The second digit indicates the hours of credit you will receive
v  The third and fourth digits are for course differentiation

 Dean’s List: Prestigious recognition for excellent academic achievement.  Students must:
v  Be enrolled as a full time undergraduate (12 semester hours)
v  Have no NC grades, WI’s, or Incomplete Grades
v  Have at least 9 semester hours on the traditional grade basis rather than P/F
v  Have a minimum semester grade point average of 3.75

Services for Students with Disabilities:
This office is located in MOYE Lower Level 009.  This office provides services to those students with documented disabilities and need accommodations of any kind.

Exemption Form:  Form to be filled out by student and advisor signed by the dean when a student misses a deadline and needs an exemption for some reason. 

FAFSA: Free Application for Federal Student Aid.   This form needs to be completed every year and if the first step in applying for financial aid.

Full Time Status: Minimum of 12 semester hours (4, 3-Credit Classes) is required for full time status in fall and spring semesters.  Full time status for summer terms is 6 credit hours

General Education Requirements: The General Education Curriculum Requirements provide students with a breadth of knowledge and learning in the liberal arts and sciences.   Each degree program at Our Lady of the Lake University requires successful completion of 54-58 semester hours (about 18 courses) of the General Education Curriculum

GPA: Grade Point Average (
Click here for a guide to calculate your GPA)

Lake Online/Blackboard: This is an online teaching tool that many professors use to supplement their instruction.  Information such as class documents and quizzes may be posted on Blackboard, and you can also submit assignments electronically.  You can send emails to your professor and classmates through blackboard.

McNair Scholar’s Program: The McNair Scholar’s Program prepares students from underrepresented groups for success in achieving a PhD degree.  Their offices are located in MOYE Lower Level 022E.

Part-Time Status: A registration status of less than 12 semester hours

Pass/Fail: Grading Choice.  Students must get permission and can only take a certain number of classes with this option. 

Prerequisite: A course or courses that are required before a particular course can be taken.  Most of the time, this information can be found in the Undergraduate Bulletin.

Student Support Services (SSS) Program: A federally funded program for students who demonstrate academic need and are first-generation college students, students with disabilities, or have financial need. SSS provides support services designed to help its participants be successful academically and graduate.  Their offices are located in MOYE Lower Level 022C.

Probation/Scholastic Probation:
  In order to be in good standing a student must maintain a minimum institutional grade point average of 2.0.  If the minimum level is not maintained, the student is placed on Academic Probation for the next 12 semester hours they take.  This probation status may result in loss in financial aid.  Students must consult with the financial aid office.   If the student has two semesters in a row below 2.0 GPA, the student’s academic status changes from academic probation to the status of Enforced Scholastic Withdrawal (ESW).

Semester: The length of a college term.  An academic year is comprised of the fall and spring semester.  Each semester lasts approximately 15 weeks.  Students register and take a new set of classes each semester.  Courses are also offered during summer sessions. 

Syllabus: Course Guidelines and requirements as determined by the course instructor.

Application of Learning (INDS 1131): A course for freshman students to help them through the transition from high school to college.

Transcript: Your academic history.  Official Transcript – given by registrar’s office.  Unofficial Transcript – can be printed out through Web Advisor.

Undergraduate Bulletin: Student resource on line and in book form.  Undergraduate bulletin has your degree requirements in effect at the time of your initial enrollment, course descriptions and general policies.

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